Administrative Assistant

Description We are seeking an Administrative Assistant to join our team in the government industry, located in Hampton, Virginia. This role involves a broad range of administrative tasks, from data analysis and documentation management to public interaction and meeting coordination. The successful candidate will be the backbone of our day-to-day operations, ensuring smooth communication within the team and with the public.Responsibilities: Utilize various software, including Microsoft Excel, Microsoft Outlook, and Microsoft Word, to compile, analyze, and retrieve documentation and statistical data related to various departmental functions. Provide exceptional customer service by responding to inquiries from both employees and citizens. Coordinate meetings between managers, staff, and the public, ensuring effective communication and collaboration. Take and transcribe dictation for correspondence, meetings, and conferences, ensuring accurate and timely documentation. Assist with special projects as needed, demonstrating flexibility and problem-solving skills. Maintain departmental fiscal records, office supplies, and contracts for office equipment, ensuring smooth operations and financial accuracy. Perform data entry tasks and manage email correspondence, demonstrating strong organizational skills and attention to detail. Handle both inbound and outbound calls, providing information and resolving issues as necessary. Schedule appointments and meetings, ensuring efficient time management within the department. Requirements Minimum of 3 years of experience in an Administrative Assistant role within the Government sector Proficient in Microsoft Office Suite including Microsoft Word, Excel and Outlook Exceptional customer service skills with proven experience in a customer-facing role Experience with answering inbound and outbound calls in a detail oriented manner Proven ability to efficiently schedule appointments and meetings Strong data entry skills with attention to detail and accuracy Ability to handle email correspondence professionally and promptly Excellent organizational skills with the ability to manage multiple tasks simultaneously Strong written and verbal communication skills High school diploma or equivalent, higher education degree preferred Proactive problem solver with strong decision-making skills Ability to maintain confidentiality and handle sensitive information with discretion Excellent time management skills with the ability to meet deadlines Ability to work independently and as part of a team Strong interpersonal skills with the ability to build relationships at all levels of the organization. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .