LOCAL CANDIDATES ONLY
Full Time Personal Assistant opening in Seattle
Seeking very proactive and flexible PA to manage the personal and household needs of a busy executive. We need a warm, approachable career PA with excellent judgment who thrives on handling an assortment of tasks. This is a newly created role that will evolve as the principal’s life becomes more complex.
This is the perfect role for someone who has solid experience and a proven track record working as a personal assistant. You are someone with extreme attention to detail, great follow-through and the ability to think independently. Someone who is genuinely iInterested and capable of managing multiple projects and likes variety in their work load is ideal.
Responsibilities include:
Thorough research for a myriad of household projects
Make personal travel arrangements and handle all logistics (including large extended family and international travel planning)
Liaise with the EA, syncing with business travel
Organize and coordinate household activities (ex: liaise with house cleaner of 10 years and dog walker, schedule routine maintenance and furniture deliveries)
Coordinate home project work (ex: liaise with contractors and vendors for two homes)
Assist with side business ventures
Make dinner, concert and event reservations
Arrange social event planning (creative themes, invitations, arrange caterers)
Gift sourcing, purchasing and shipping
Create systems and tracking for gifts, household inventories, household manuals
Manage general personal errands (ex: drop off/pick up dry cleaning, drugstore) in conjunction with the dog watcher
Be back up dog watcher if primary one is absent
General home office support and organization (ex: bill management, scan documents, retrieve and sort mail, manage contacts for annual holiday mailings)
Auto maintenance
Requirements:
Outstanding organization and time management skills
Anticipate needs and solve problems before they arise
Excellent verbal and written communication skills with a direct approach
Comfortable with ambiguity and able to apply great judgment
Ability to distill information down to a concise presentation with 2-3 solid recommendations for the principal
Natural instinct to hustle and accomplish tasks while maintaining a calm demeanor
Ability to proactively and confidently make decisions with limited direction
Tact and discretion when dealing with confidential information
5+ years full-time personal assistant and household manager experience
Knowledge of city and resource
Must be authorized to work in the US, Valid US Passport
Must be comfortable with dogs (2 small ones that are super friendly)
NDA, background check and verifiable references required
We are seeking someone for the VERY long term. Principal has a very stable life and wants a Personal Assistant with longevity in their past roles. This will be a 25-40 hour/week position depending on the agreed upon scope of the job. Happy to offer FT employment if that is what you desire. If you prefer 25-30 hours/week, it can be structured that way. Most importantly, we are seeking great chemistry with the PA. Guaranteed hours, salary and benefits.
Retained search being led by an established firm.
LOCAL CANDIDATES ONLY
Please list two main reasons you are an ideal fit for this job when submitting your resume. Thank you for your interest.