Vacancy caducado!
Join our small team that makes world class Audio/Video hardware and software for the Business Jet industry. We are looking for an Administrative Coordinator to join our team in Kirkland.
This position is performed onsite between the hours of 8a-5pm. Monday - Friday.
Position Overview:
The Administrative Coordinator will be responsible for managing a variety of financial, administrative, and operational tasks within the organization. This role is essential to ensuring smooth day-to-day operations, effective communication with vendors, employees, and other stakeholders, and accurate financial management.
Key Responsibilities:
Financial Administration:
Process and manage bill payments.
Ensure timely payments to vendors and handle past due payments.
Accurately match and categorize bank transactions.
Manage payment remittance and credit memos.
Enter and update banking information for vendors.
Issue employee reimbursements.
Employee and Vendor Support:
Maintain and update employee records.
Assist in onboarding new employees, including benefits enrollment.
Respond to inquiries from employees and vendors promptly.
Manage vendor credit forms and add new vendors to the system.
Assist with medical, dental, HSA, and 401K enrollments and administration.
Handle Visa reconciliation and expense reports.
Administrative and Operational Support:
Deposit checks and manage mail as needed.
Oversee company purchasing and office supply management.
Place orders with vendors for supplies and services.
Coordinate travel arrangements.
Assist office staff with various tasks to ensure smooth operations.
Manage shipping service invoices and support the Shipping/Receiving department.
Coordinate company events and employee celebrations.
Skills and Qualifications:
Proven experience in administrative and financial roles.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and prioritize effectively.
Experience with accounting software, such as QuickBooks.
Proficiency Microsoft Office Suite.
Ability to work independently and collaboratively.
Education and Experience:
Minimum of 3-5 years of experience in an administrative or financial role.
Bachelor’s degree in Business Administration, Finance, or a related field is preferred.
Benefits:
Medical & Dental Benefits first of the month following start date
Employer contribution to Health Savings Account if enrolled in the plan
401k participation plus 3% employer contribution and 50% employer match for an additional 6% contributed
12 paid holidays
3 weeks PTO accrual
Compensation:
$25/hr-$35/hr plus overtime, as needed
Salary may be adjusted based on experience and geographic location outside of Kirkland, WA
A bit about us:
With our products aimed at the highest end consumer, we are always working to bring the latest entertainment technologies to business jets. Innovative Advantage offers a great work environment. As a small company we strive to get the job done while enjoying our work. If you have the skills and desire to step up to the next challenge, send me an email detailing your experience and why you are the person we need.
Vacancy caducado!