Mason Accounting is a growing CPA firm in Spokane serving small businesses and individuals with tax, bookkeeping, and CFO services. We’re looking for a highly organized, tech-savvy Administrative & Bookkeeping Assistant to join our team. This is a hybrid position — part work-from-home, part in-office — ideal for someone who is local but also looking for some flexibility.
Key Responsibilities
-Organize and manage (mostly) digital files.
-Communicate professionally with clients via email and phone; triage and prioritize messages
-Be the champion of managing tasks and keeping the workflow statuses updated; follow up on deadlines and track missing information
-Upload, send, and request documents to clients
-Perform basic bookkeeping for clients, i.e. categorize transactions
-Intake tax return information, organize files and input into systems
-Assist with general office coordination and support as needed
-Manage or coordinate special projects as requested, such as gathering data for audits or internal reporting
-Support firm compliance by maintaining confidentiality and following data security policies
-Follow and document checklists and procedures to ensure a consistent quality experience for clients.
Schedule
Ideally, full-time (35–40 hrs/week) during tax season (January–April) and part-time (20 hrs/week) during the rest of the year.
Hybrid: 2–3 days/week in-office,
Note: the above hours/schedule are ideal but we can be flexible if your ideal situation is otherwise for the right candidate.
Qualifications
-Upbeat positive outlook with excellent written and verbal communication with strong grammar skills
-Very high attention to detail
-Outstanding interpersonal skills for building relationships with staff and clients
-Experience providing support to senior-level managers or in a fast-paced professional environment
-Bookkeeping experience preferred, but not required
-Highly organized and detail-oriented; able to multi-task, prioritize, and stay composed under pressure (especially during tax season)
-Comfortable with technology–we use a variety of systems to leverage technology to make life easier for us and our clients
-Professional, trustworthy, and respectful of confidential information
-Eager to learn and grow within a professional CPA firm environment
Benefits:
-Flexible schedule
-Paid time off
If you are interested, please send a 3 minute video of you describing your experience or why you're interested in the job along with your resume. Thanks!