Mosher Alumni House Manager
Institutional Advancement
Summary of Job Details
Manage and coordinate the use of Mosher Alumni House, including short- and long-term rentals, through the Event Temple reservation system and as the liaison to individual, department, and corporate users for conferences, business meetings, and social events such as receptions and weddings; assign and supervise appropriate staffing levels for each reservation; and coordinate ongoing and one-time building maintenance. Provide support to the Director, including anticipating, initiating, and recommending action on projects, timelines, programmatic, and budget matters, especially related to generating revenue from building rentals. Assist the Alumni Business & Financial Manager with various general office operations including financial paperwork relating to department expenditures (e.g. Flexcards, Gateway, Form 5's etc.). Independently coordinate support functions for Alumni Association Board of Directors and former members of the Alumni Association Board (Valhalla).
Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training
1-3 years Experience in billing, budget tracking, reconciliation and reporting.
1-3 years Experience exercising strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multitask in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
1-3 years Proficient knowledge of MS Office and the ability to quickly learn various software programs.
Excellent attention to detail.
Proven track record of excellent customer service with a flexible “can-do” attitude.
Excellent communication and organization skills.
Must be able to work independently, act with sound judgment and high degree of confidentiality.
Must possess proficient knowledge of MS Office and demonstrated ability to quickly learn various software programs.
Special Conditions of Employment
Must be available for occasional work on weekends and evenings as needed.
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment.
Days/Hours: Mon-Fri, 8:00am-5:00pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 10/3/24
Apply online at https://jobs.ucsb.edu
Job #73048