I’m a professor based in SF with a full professional and personal plate — teaching, research, travel, and raising two young kids. I’m looking for a highly organized, proactive, and reliable part-time Executive Assistant to help manage the chaos and keep things running smoothly.
This is a flexible, mostly remote opportunity that would be great for someone with extensive admin assistance experience but looking for a little bit more flexibility on their gig. Hours will vary week to week (roughly 25-30 hours/week), and can grow over time.
Key Responsibilities:
Manage scheduling, calendar coordination, and travel arrangements
Help with reimbursements, invoices, and other light admin/finance tasks
Organize to-do lists, inboxes, and project workflows
Run occasional local errands (in SF and Berkeley)
Research tasks (e.g., service providers, gifts, booking activities)
Light support with kids’ logistics — activity sign-ups, school forms, etc.
Provide general executive support and personal assistance as needed
You Are:
Incredibly reliable, organized, and detail-oriented
Responsive and able to handle time-sensitive requests on short notice
Tech-savvy — familiar with Google Workspace, task managers, and basic spreadsheets
Strong written and verbal communicator
Trustworthy, discreet, and professional
Able to work independently and juggle multiple priorities
Have prior experience in admin, customer service, or executive support
Enjoy organizing complex lives and making things run better
Bonus
Are familiar with higher ed / academia, though not required
Location: Mostly remote. Some errands/local tasks in San Francisco.
To Apply:
Send a short note about your background with CV, availability, and why this role interests you.