About the Role
Cloud Title is a fast-growing, AI powered and technology-driven title company based in Florida. We’re building a best-in-class organization and seeking a smart, dependable, and resourceful Executive Assistant / Operations & Marketing Coordinator to work directly with the Founder/CEO.
This is an on-site role for someone ambitious, loyal, growth-oriented, and willing to do whatever it takes to get the job done. You’ll manage day-to-day operations, coordinate marketing initiatives, ensure the business runs smoothly, and serve as the local “boots on the ground” for events, vendors, and logistics.
Key Responsibilities
Executive & Operational Support
Work directly with the CEO to implement projects and ensure tasks are completed on schedule.
Oversee administrative workflows and hold team members accountable for deadlines.
Manage office operations, vendor relationships, mail/UPS/USPS drop-offs, and supplies.
Build and maintain company SOPs and process documentation.
Assist with hiring, onboarding, and training (Funding Assistant, Marketing Support, etc.).
Provide cross-training in funding/post-closing processes for emergency coverage.
Marketing & Events Coordination
Coordinate and execute local marketing initiatives, including events, podcasts, direct-mail campaigns, and sponsorships.
Work with the marketing team and VA’s to assist as needed with email, digital, and social media campaigns.
Research venues, vendors, and partners for local promotional efforts.
Manage logistics and on-site execution for quarterly client events, trade shows, and community functions.
Help track marketing budgets, ROI, and campaign results.
Technology & Project Management
Be the local power user and quick learner across tools such as Asana, Google Workspace, CRM systems (GoHighLevel), and various marketing platforms.
Coordinate with remote team members (VAs, Bookkeeper) and ensure effective communication between departments.
Compile reports and dashboards summarizing marketing, financial, and operational activity.
You Are
A smart, resourceful problem solver who figures things out quickly.
Detail-driven and organized but adaptable in a fast-moving environment.
Tech-savvy and comfortable learning new tools fast.
Dependable and loyal — the kind of person people can count on.
Ambitious, growth-oriented, and seeking a long-term role in a company that rewards performance.
Comfortable working independently but confident leading and coordinating others.
Requirements
3–5+ years experience as an Executive Assistant, Operations Coordinator, or Marketing Coordinator (real estate/title/mortgage a plus).
On-site in Land O’ Lakes, FL; reliable transportation.
Strong project management and event coordination experience.
Excellent written and verbal communication skills.
Strong technology aptitude and willingness to learn new systems quickly.
Able to handle confidential information with integrity.
Background check required.
How to Apply
Email thomas@cloudtitle.com with subject “EA/Operations – [Your Name]” and include all of the following (required):
1️⃣ Your DISC profile (free at www.tonyrobbins.com/disc)
2️⃣ A cover letter explaining why you’re the perfect fit for this role
3️⃣ Your resume/CV
4️⃣ A 2–3 minute video introducing yourself and explaining what you’d bring to Cloud Title immediately