Our client, a high-profile global law firm is currently looking to add a talented legal Executive assistant to their growing team in Silicon Valley and San Francisco. The Legal Executive Assistant will provide efficient and professional support to partners and associates. The Legal EA is principally responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed on behalf of stakeholders, and will also undertake a range of other general administrative support tasks or project work. Typically, a EA will support 2-3 partners and 4-5 additional associates.
ESSENTIAL FUNCTIONS and KEY RESPONSIBILITIES
Support attorneys in the production of legal documents, notices, and proofs of service
Maintain and timely update case and client related documents
Maintain organized digital and paper files
Maintain calendars and schedules for attorneys
Demonstrate ethical conduct and ensure client confidentiality
Consistent and reliable attendance in accordance with work schedule
Manage own work allocation, productivity, and quality of work with minimum supervision.
Perform other administrative and secretarial duties as they arise
Support attorneys in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines
Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the attorneys
Handle expense management, submitting claims on a weekly basis
QUALIFICATIONS, EDUCATION, EXPERIENCE and SKILLS
Proven track record of success and depth of experience in the legal field
AA or BA from an accredited institution
Knowledge of legal terminology, legal documents/forms, civil practice rules
Proficiency with MS Office, and ability to work with legal technology
Outstanding time-management and organizational skills
Ability to multitask and the good judgement to seek guidance or further input from others
Strong critical thinking and problem-solving skills
Strong sense of discretion and integrity
Excellent written and oral communication skills
Attention to detail to ensure precision in work
Positive attitude and capacity to collaborate effectively with colleagues
Able to serve as a trusted member of the firm and show growth mind-set
WORK SCHEDULE
This position is hybrid, with three days in the office. There will be travel between the SF and Silicon Valley offices.
Qualified candidates who meet the above requirements should kindly submit their resumes as a word or pdf attachment to Katherine Eskandanian-Yee: katherine@advisorey.com
We thank you for your interest and wish you much success in your search. For more information on us, please visit www.advisorey.com