Established boutique investment advisory firm is looking for a high-energy, dynamic Executive Assistant to join their growing team. This highly visible role involves regular interaction with investors and senior management at the firm. The ideal candidate will have solid experience supporting executives in a fast-paced environment, be detail-oriented, and demonstrate exceptional trustworthiness. If you are looking for a long-term home, this is the role for you.
· Provide comprehensive administrative support to senior executives
· Manage complex calendars, scheduling meetings and appointments across multiple time zones
· Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries
· Prepare expense reports and process reimbursements with accuracy and timeliness
Qualifications
Bachelor's degree preferred or equivalent combination of education and experience
Minimum 3 plus years of executive assistant experience supporting C-level executives or senior leadership
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Excel, and Word
Expert-level calendar management and scheduling coordination abilities
Strong travel planning and logistics coordination experience
Exceptional written and verbal communication skills with ability to interact professionally at all organizational levels
Demonstrated emotional intelligence and resilience with ability to work effectively with challenging personalities
Outstanding organizational skills with keen attention to detail and accuracy
Proven ability to maintain strict confidentiality and exercise sound judgment
Flexibility and adaptability to thrive in fast-paced, constantly changing environments
Strong problem-solving skills with proactive approach to anticipating needs
Ability to work independently with minimal supervision while managing multiple executives simultaneously